Our Lady of the Sacred Heart, Elmore
Part-Time (0.53 FTE | 20 hours per week) | Ongoing
Commencing Term 2, 2026

At Our Lady of the Sacred Heart Elmore, relationships matter. Every student is known. Every family is welcomed. Every staff member contributes in a meaningful way.

We are seeking an organised, capable and community-minded School Operations Administrator to join our small and vibrant rural school community from Term 2, 2026.

This is more than an administration role. It is a trusted position at the centre of school life, supporting leadership, strengthening community connections and ensuring the smooth and professional running of our school.

If you value purpose-driven work, stability, and being part of a genuinely supportive team, this could be your next chapter.

WHY THIS ROLE IS SPECIAL:

• Ongoing employment in a stable and respected education system

• Genuine work-life balance (3 days per week, school hours)

• A varied role where your skills truly matter

• Opportunity to build deep relationships in a close-knit rural community

• Professional respect and autonomy

In a small school, your contribution is visible, valued and impactful.

THE POSITION

Classification: Education Support Level 2, Category B (Catholic Education Multi-Enterprise Agreement 2022)

FTE: 0.53 (20 hours per week)

Work Pattern: 3 days per week, 8:30am – 3:30pm

Salary Range: $29,986.87 – $38,403.27

Employment Status: Ongoing

Reports to: Principal

Location: Elmore, Victoria

Start Date: Monday 20 April 2026

Requirement: Current Working With Children Check

ABOUT OUR LADY OF THE SACRED HEART

Our Lady of the Sacred Heart is a welcoming and inclusive Catholic primary school where students are nurtured to grow in confidence, faith and capability.

We are proud of our strong sense of belonging and partnership with families. Staff work collaboratively in a culture built on trust, professionalism and care.

ABOUT YOU

You are:

• Highly organised and calm under pressure

• Warm, relational and confident in dealing with families

• Financially and digitally capable

• Proactive and solutions-focused

• Committed to child safety and confidentiality

• Supportive of Catholic education and its mission

You enjoy variety and take pride in ensuring systems run smoothly.

KEY RESPONSIBILITIES

Customer Service & General Administration

- Welcoming and assisting parents, visitors, staff and students

- Managing reception, phone calls and general enquiries

- Providing administrative and organisational support to school leadership

- Coordinating mail, supplies, school events and communication

Student Services & Communications

- Managing daily student attendance and parent notifications

- Preparing enrolment packs and maintaining student data

- Supporting newsletters, social media, school calendars and parent communications

Finance Administration

- Accounts payable/receivable, banking and reconciliations

- Generating invoices and supporting fee management

- Supporting reporting, budgets and audit preparation

Compliance, Payroll & HR Support

- Maintaining compliance records and training schedules

- Supporting payroll documentation, staff onboarding and leave records

- Assisting with daily organisation including CRT bookings

OHS, First Aid & Emergency Response

- Providing first aid and maintaining medical records and supplies

- Supporting emergency procedures, checks and risk assessments

- Assisting with excursion planning and safety documentation

WHAT WE OFFER YOU

• Professional learning opportunities

• Annual incremental salary progression

• Annual leave loading

• Salary packaging options

• Flexible leave options (including one annual flexible leave day)

• A collaborative and respectful workplace culture

Catholic Education Sandhurst Limited (CESL) 

CESL governs over 60 schools and early childhood learning centres across Central and North Eastern Victoria, in large regional centres and small vibrant townships. As we ‘Magnify Sandhurst’ with a special focus on learner growth, teacher professional development and ‘healthy and well communities’, we are committed to working in partnership with leaders, students and families, providing innovation and excellence; inspired by the Catholic story. We feature large regional centres of Bendigo, Wodonga, Wangaratta, Shepparton and Echuca, as well as many smaller communities where making people feel welcome is a specialty. Our motto is ‘Every Student, Every Teacher, Every School, Every Day’. 

Child Safeguarding Statement for Applicants

Adhering and complying to CESL’s child safety expectations, policies, and commitments is essential for every CESL role, as all staff play a vital part in upholding and promoting a child-safe culture.

All applicants are encouraged to review the Catholic Education Office Sandhurst - Child Safeguarding information prior to submitting their application.

Diversity, Inclusion and Child Safety  

CESL embraces diversity and social inclusion and encourages people from diverse backgrounds to apply. We are committed to ensuring the safety, wellbeing, and inclusion of all children.  

HOW TO APPLY

Please submit:

- A cover letter

- Your resume, including three referees

- A statement addressing:

  1. How you will contribute to the learning, engagement, wellbeing and faith life of students at OLSH?

  2. How do you describe yourself as a learner, administrator and collaborator?

Applications Close: Thursday, 12 March 2026 at 4:00pm