St Anne's College is seeking a Daily Organiser/Timetabler to join our friendly school environment. This is an exciting ongoing full time opportunity to be part of Catholic Education in the Sandhurst Diocese.

The College Daily Organiser assists in the day-to-day development, administration and management of coherent College personnel timetable that ensures the delivery of quality curriculum and education to our students.

The College Daily Organiser is responsible for ensuring that all classes of absent teachers are covered with minimal impact on student learning. This includes short-term coverage by allocating ‘extras’ to existing staff and the engagement of casual relief teachers on a daily basis.  It also includes accurate recording and monitoring of staff movements throughout the day and week to ensure appropriate time and attendance information is provided to payroll for processing.

This position does not follow normal school hours, and it is expected that work will be conducted daily, outside of the college hours, before and after the school day.

The College Timetabler assists in the development and administration of a coherent College timetable that will deliver quality curriculum and education to our students. With the assistance of the Timetabler application, the College Timetabler will create effective timetable scheduling that balances the needs and possibilities of student’s learning, whilst aligning to the human and physical resources of the college.

Time in lieu will be provided to offset any additional hours worked.

All members of staff are expected to support the College’s ethos, traditions and practices, and apply these to their work at all times.

About St Anne's College

St Anne's College is more than just a Catholic school, we nurture our learners from Foundation to Year 12 in a collaborative and inclusive environment where students engage in learning that promotes a well-rounded education, social justice and community spirit 

At St Anne's College, students come together, engaging in learning that promotes a well-rounded education, social-justice and community spirit.

Helpful information can be found here;

About You

You will:

• Monitor and record staff absences on a daily basis. This will include receiving early morning phone calls from staff each day.
• Engage Casual Relief Teachers (CRTs) to cover staff absences.
• Ensure short-term absences of staff are covered with the allocation of extras.
• Inform teachers of extras to be taken each day and record and publish on SIMON.
• Record and track cumulative totals of extras taken for each staff member.
• Record daily attendance of CRTs and staff absences for payroll processing purposes.
• Collaborate with staff, school and executive leaders to ensure appropriate planning and forecasting of staff absences are appropriately covered.
• Organise and prepare daily and termly rosters for supervision duties.
• Have an intermediate understanding of the industrial award or agreement to ensure that adherence to applicable employment conditions are firstly met, and then maintained to appropriate efficiencies.
• Ensure timely and appropriate adjustments to class room scheduling as needed from time to time.
• Liaise with the Executive Leadership Team in order to develop, build and prepare the annual College timetable.
• Develop an understanding of all College resources in order to develop a timetable that best supports students learning.
• Ensure the timetable is accurate and up to date at all times.
• Assist in the staffing and timetabling requirements for short term contracts and other staffing allocations outside of the published timetable.
• Assume responsibility for the preparation of timetables for exams, student orientation programs, and testing such as NAPLAN.
• Assist with the collation and timetabling requirements of student subject selections on an annual basis in order to construct the following year’s timetable.
• Liaise with the Executive Leadership Team in regard to the timely construction of the College timetable for the following school year, and as required by subject and staffing changes throughout the year.
• Any other duties or tasks as requested by the Executive Leadership Team.

Magnify Sandhurst

In 2025, a diocesan first, a comprehensive and exciting new learning and teaching program was simultaneously launched across over 50 Catholic schools in the Sandhurst Diocese. 

Magnify Sandhurst will be introduced across 2025 to 2027, with each phase designed to bring measurable improvements in each learning environment. 

Magnify Sandhurst is set to transform learning for students with more specific and explicit teaching practices, bringing greater consistency and a more predictable and effective education experience for all students. 

The Magnify Sandhurst program combines evidence-based practices in teaching and learning to support each student's unique needs, strengths, and goals, focusing on strengthening core areas like literacy and numeracy, building supportive classroom environments, and integrating Catholic values in daily learning. 

Learn more about Magnify Sandhurst. 

It’s an exciting time to be in Catholic Education! 

Catholic Education Sandhurst Limited (CESL)  

CESL governs over 50 schools and early childhood learning centres across Central and North Eastern Victoria, in large regional centres and small vibrant townships. As we ‘Magnify Sandhurst’ with a special focus on learner growth, teacher professional development and ‘healthy and well communities’, we are committed to working in partnership with leaders, students and families, providing innovation and excellence; inspired by the Catholic story. We feature large regional centres of Bendigo, Wodonga, Wangaratta, Shepparton and Echuca, as well as many smaller communities where making people feel welcome is a speciality. Our motto is ‘Every Student, Every Teacher, Every School, Every Day’.  

Diversity, Inclusion and Child Safety  

CESL embraces diversity and social inclusion and encourages people from diverse backgrounds to apply. We are committed to ensuring the safety, wellbeing, and inclusion of all children.  

Applications Close: Friday 21 November 2025

Please ensure your application includes a cover letter, resume and a document addressing the Key Selection Criteria within the Position Description.  

For more information about CESL or to register for future opportunities, please visit our website here. For application assistance, please review our application guide here.